Customisable scheduling
Define appointment types, durations, availability windows, and booking rules. Rolling templates apply your standard week automatically.
Your schedule, your rules. Simplified for your entire team.
A fully customisable medical agenda that adapts to your habits — not the other way around. Manage appointments, coordinate your team, and reduce no-shows.
the problem
Scheduling chaos is slowing your practice down.
Paper agendas, endless phone calls with patients, double bookings, last-minute cancellations that leave gaps in your day. Your staff spends more time managing the schedule than supporting patients.
And when your practice grows — multiple practitioners, multiple locations — the coordination headaches multiply.
our solution
-70%
reduction in no-shows with automated reminders
24/7
online booking available to your patients
key features
Everything your practice needs.
Multi-site & team scheduling
Shared calendars across practitioners and locations. View side-by-side schedules and coordinate in real time.
Automated reminders
Reduce no-shows by up to 70% with SMS and email reminders. Customise timing and message per visit type.
Resource management
Link rooms, equipment, and assistants to appointment types. An MRI booking automatically reserves the MRI machine.
Access from any device
Use your agenda from computer, tablet, or smartphone. Your schedule is always with you, wherever you are.
Team access & roles
Set permission levels per team member. Receptionists, practitioners, and managers each see and manage exactly what they need.
smart scheduling
Beyond basic booking: tools that save hours every week.
- Recurring weekly schedule
- Customisable visit reasons with time rules
- Time slots for in-person consultations, video consultations, home visits, etc.
- PDF upload
how it works
Set up once, run smoothly every day.
01
Configure your schedule
Define appointment types, durations, availability, and booking rules to match your workflow.
02
Patients book online or your team books manually
24/7 self-service for patients. Your secretary can also create and manage appointments.
03
Automated reminders reduce no-shows
SMS and email reminders sent automatically. Customise timing and message per visit type.
04
Your day runs smoothly
Virtual waiting room, real-time sync, and clear overview of your entire practice schedule.
trusted by practitioners
Join thousands of practitioners.
“After 28 years working with a traditional paper agenda, I switched to Doctena in 2019. This allows patients to book their appointments 24/7. Doctena gives us more time for our patients in our group practice. Highly recommended!”
“I couldn’t do without Doctena’s online agenda anymore, it saves me a lot of administrative work. Moreover, I can often start an appointment better prepared because many patients have already briefly described the reason for the consultation when booking.”
doctena pro ecosystem
Better together.
The Online Agenda integrates seamlessly with other Doctena Pro tools for complete practice management.
Patient Portal
Online booking portal for your patients. Increased visibility and reputation through reviews.
Explore Patient Portal NEW 
Virtual Assistant
AI-powered call management 24/7 with automatic appointment booking directly in your agenda.
Explore the Virtual AssistantWorks with your existing medical software
- Compatible with major EMD systems
- Embed booking directly on your website
- Video consultation built in
- Secure online payment option
Easy switch from another system
Switching to Doctena is simple and fully supported. Our onboarding team guides you through the entire transition — agenda setup, configuration, and hands-on support tailored to your practice.
No technical expertise required. The goal is to make the transition smooth, fast, and stress-free.
faq
Your questions, answered.
Can I switch to Doctena from another online scheduling system?
Yes. Our onboarding team supports you through the full migration: agenda setup, consultation types, and patient data transfer. No technical expertise is needed on your end. Most practices are quickly up and running without any disruption to their day-to-day workflow.
Does the Online Agenda work for group practices with multiple practitioners or locations?
Yes. Doctena Pro supports multi-practitioner and multi-location setups. Each practitioner has their own agenda, with shared visibility across your team. You can view side-by-side schedules, coordinate in real time, and manage all locations from one central account.
How quickly can I get started?
You decide when you go live. Once your agenda is set up and configured, you choose the moment your profile goes online and patients can start booking: at your own pace, when it suits your practice best.
On which devices can I use the Doctena Online Agenda?
Doctena Pro works on desktop, tablet, and smartphone. Your full agenda is always in sync across devices, so you can check your schedule between consultations or manage bookings on the go via the Doctena Pro mobile app.
Can I manage my agenda from my phone?
Yes. With the Doctena Pro app, you have full access to your agenda from your smartphone. You can check your schedule, view upcoming appointments, and stay on top of any changes between consultations, wherever you are.