Automatic appointment reminders, recalls, replacement function and much more for the ophthalmology practice of the future
A digital picture of your practice
Coordinate your appointments, types of ophthalmic treatments, team, patients, treatment rooms and equipment with a single calendar.
24/7 online booking, cancellation and rescheduling of appointments with automatic and customizable reminders via email and SMS
Rule-based appointment scheduling
Decide what types of ophthalmic treatment can be scheduled for which patients and when; and schedule recurring appointments instantly
Everything at a glance
Our intelligent search engine finds availabilities and busy dates instantly! At any time – on all terminal devices
Optimize your online presence
Relevant profiles on our patient portal and widgets to integrate online appointment scheduling and patient evaluations on your website!
And so much more
Replacement function for cancelled or rescheduled appointments, referral of patients to other specialists, reminder function, patient stop, multi-session therapies
are using the online calender of Doctena
96% of Patients
would recommend Doctena
booked monthly through Doctena
Our six top features for your ophthalmic practice of the future!
1. Automatic appointment reminders & appointment preparation of your patients
Whether it’s a confirmation, cancellation, absence notification, reminder, or appointment rescheduling – set notifications for every standard situation! You can also define specific instructions for the different types of dental treatment in order to optimally prepare your patients for their appointments (e.g. please note that you are not allowed to drive for approx. 2 hours after the treatment).
2. Planning of recurring appointments in a blink
Conveniently schedule recurring appointments with this simple and intuitive function for therapies, follow-ups, regular check-ups or preventive medical checkups, with customizable recurrence rules (daily, weekly, etc.)
3. Fast and efficient appointment allocation including digital waiting list for patients
Fill appointment gaps or cancelled appointments and thus offer your patients a shorter waiting time for Ophthalmologist appointments. With this function, firmly integrated into the booking process, patients on the waiting list receive automatic notifications as soon as new, earlier appointments become available. The “first come first served” principle avoids booking overlaps.
4. Considerable time saving thanks to our intelligent online calendar with search function
If required, it is possible to display free availabilities in the calendar that are suitable for the patient profile and type of treatment, quickly and easily. This avoids the eternal search for free and/or vacant appointments and thus ensures a fast allocation of appointments and less administrative work.
5. Simple and intuitive management of the waiting room
A handy summary of upcoming appointments, including patient name, practitioner, treatment type, booking channel and booking date, allows you to keep track of all patients to be treated. Patients are assigned different statuses (in waiting room, in treatment, left practice or no-show) and the waiting room list is automatically updated.
6. Automatic consideration of the availability of your assistants and equipment when booking appointments
Simply determine which resources, assistants and rooms are required for your different types of treatment. Your calendar only displays free availabilities for which all of the necessary resources for the treatment are available and automatically books them. The calendar has clearly arranged plans of your equipment, rooms and assistants.
Discover our features in detail
Doctena seamlessly integrates into your existing infrastructure. Interfaces with the most common practice management applications enable data exchange between your billing system and the Doctena practice calendar! Further interfaces with softwares for practices are being developed – ask our customer service department!
Interested? Let us guide you through our entire product range!
Fill out our contact form – our qualified consultants will analyse the structure of your practice, your needs and working methods free of charge and show you in whom our functions can support you individually.